Festival Vendor Village Console

At a festival or a large conference, the food and merchandise village is a small marketplace that exists for a few days. Organizers need to know which vendors are cleared to trade, which permits or insurance certificates are about to lapse, how much power each space draws and where queues are building, all while thousands of attendees move between stages. Commission is often reconciled afterwards from takings the vendors report. This concept shows how Kadaikodi could run the village as one console for the organizer and one order-ahead experience for attendees.

The desktop illustration places a Vendor Village page for a sample evening event in Kadaikodi's platform admin, badged Live, Day 2 and tagged as a cashless village. Four tiles report vendors live out of the total, orders in the last 30 minutes, average collection wait and commission to date. A Vendor spaces table lists each space number, vendor, category (food, merchandise or drinks), document chips for permits, licenses and certificates of insurance, the power service in amps, an estimated wait and a Busy, Quiet, Open or Check status. One insurance certificate is shown expiring at 23:59, and that vendor is marked Check. A footnote says waits are estimated from open orders.

Beside the table, a Rush forecast bar chart runs in ten-minute steps and peaks at a changeover, with the number of attendees on site beneath it and a button to promote pre-orders at two food vendors with short waits. The phone illustration shows the attendee's side of that moment: a location pill, search across food, drinks and merch, category chips, a banner suggesting an order before the changeover, and vendor cards with each space number and a Ready in minutes estimate, the visible cards running from the shortest wait to the longest. An active order shows where to collect it and that it is being prepared.

EventfullyManaged is designed to supply the event's layout and headcount: space numbers and power come from its floor plan, and the on-site count behind the rush warning comes from its check-ins. Vendors are designed to be onboarded and verified as Kadaikodi merchants, with expiry dates on their documents, before a storefront opens. In a cashless village, the design has walk-up sales rung through Kadaikodi orders too, so a Monday settlement panel counts the orders and takes commission from the order record, with a Preview statements action, rather than from vendor declarations.